BEN THOMPSON EVENTS
PRIVACY POLICY
At Ben Thompson Events we are serious about protecting your privacy and personal data and we have put in place tough systems and processes to protect your data. We aim to comply with all relevant privacy laws across policy, process, training and documentation.
This privacy policy will confirm how we look after your personal data when you contact us or use our services; and tells you about your privacy rights and how the law protects you.
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Ben Thompson Events Limited is a limited company incorporated in England and Wales and is a controller and responsible for your personal data, and is referred to as we , us , or our in this privacy policy.
We have appointed a Data Protection Officer (DPO) who is responsible for overseeing questions in relation to this privacy policy. If you have any questions about this privacy policy, including any requests to exercise your legal rights, please contact our DPO using the contact details below.
Full name of legal entity: Ben Thompson Events Limited
Name and title of DPO: Ben Thompson, Managing Director
Email address: sales@benthompsonevents.co.uk
Telephone number: 0870 7706888
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THE DATA WE COLLECT FROM YOU:
We will only collect basic information from you that is relevant to the matter that we are dealing with and does not include any location based information. In particular we may collect the following information from you which is defined as personal data :
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Name, address, email, phone number & job title |
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We also record details of any bookings or enquiries you make with us
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It is important that the personal data we hold about you is accurate and current. Please inform us if your personal data changes during your relationship with us.
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We use your data to process and manage your bookings and enquiries, necessary for the efficient performance of any contract between us.
With your permission, we will email you with an events update approximately every six weeks. We may also call you occasionally by telephone or send you a letter.
We will email you if we genuinely believe you have a legitimate interest in our services or products and we deem this to represent a bonafide interest in line with the ICOs guidance.
If, at any point, you decide you would prefer us not to contact you, please let us know and we will take you off our database.
We may also use your personal data for:
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Market research |
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Administering any accounts |
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Processing your card details in order to obtain payment |
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Our own internal marketing |
We will only use your data where were allowed to by law, eg carrying out an agreement we have with you, fulfilling a legal obligation, because we have a legitimate business interest or where you agree to it.
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WHO WE SHARE YOUR DATA WITH:
We may have to share your personal data with certain third parties (examples below). Where your data is shared, we require all third parties to respect the security of your personal data and to treat it in accordance with the law. We do not allow our third-party service providers to use your personal data for their own purposes and only permit them to process your personal data for specified purposes and in accordance with our instructions.
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Service providers, acting as processors, who provide IT and system administration services |
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Professional advisers, acting as processors or joint controllers, including lawyers, bankers, auditors and insurers who provide consultancy, banking, legal, insurance and accounting services
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HMRC, regulators and other authorities, acting as processors or joint controllers, who require reporting or processing activities in certain circumstances
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We never share or will sell your data to third parties for marketing purposes.
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HOW WE KEEP YOUR DATA SECURE:
We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal data to those employees, agents, contractors and other third parties who have a business need to know. They will only process your personal data on our instructions and they are subject to a duty of confidentiality.
We have put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.
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If you would like us to remove you from our database entirely, let us know by email or phone call and we shall remove the information you ask us to.
If you would like to view any of the data we may hold on you, please ask us. We aim to comply with all data requests within 14 days. Occasionally, it may take us longer if your request is complex or you have made a number of requests. In this case, we will notify you and keep you updated.
We may need to request specific information from you to help us confirm your identity and ensure your right to access your personal data. This is purely a security measure to ensure that personal data is not disclosed to any person who has no right to receive it.
Dated May 2018
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